How to I setup a journal collection?

A Journal Manager may add or edit a collection via the Journal > Collection settings.

Creating a new collection

Click the Add Collection button. This will create a pop up window containing a form for the collection information. This includes:

• Title - the public title for the collection
• Path - add the path for the collection webpage to appear on. It will be appended to the end of [journal domain]/collections . For example adding early-years-transitions as the path will give the URL [journal domain]/collections/early-years-transitions
• Description - a long description that will appear on the collection landing page
• Short Description - a short description that will appear on the collection list (Collections | International Journal of Educational and Life Transitions )

• Order of articles - select how you wish the articles assigned to the collection to be ordered (e.g. alphabetically or chronologically)

  Cover image - the image that will appear on both the collections list and the collection page

  • Alternate text - provide alt text for the image, to aid screen readers and accessibility
• Assigned editors (optional) - if you wish submissions to a collection to be automatically assigned to a specific editor(s) then these can be ticked
• Show collection on website - if enabled, the collection will appear on [journal domain]/collections
• Enabled on Submission - if enabled, the collection will be available for authors to select during the submission process and assign their article to the collection
• Creation date (optional) - this will appear on the collection page to indicate when the collection was launched

When the above has been completed, click the OK button to save the form.

Editing a collection

To edit an existing collection, simply click on the collection title in Journal > Collection and the form will appear as a pop out window.

Ordering the collection list

To customise the order in which the collections appear on [journal domain]/collections :

• click the Order button
• drag the collections into the required order
• Click the Done button

Adding the collection list to the menu navigation

Once a collection has been created it is likely that the journal will want to add a button to the collection list from the journal frontend navigation. To do this:

1. Go to website > Setup > Navigation

   Click Add Item . This will open a pop out form, where the below details must be added:

   1. Title - the button name (e.g. Collections)
   2. select Custom Page
   3. Path - add /collections
   4. Content - leave blank
   5. click Save
2. Once the item has been added, click on the navigation title Ubiquity Journal Menu
3. Drag your new item from the right column into the left column and place it in the menu hierarchy where you want it to appear
4. Click Save

The journal website should now include the new menu button.

For information on how to associate an existing submission with a collection, see here.