How do I use quick submit within a journal?

As a Journal Manager, you are able to submit articles directly to the journal without the author needing to complete the submission form. Examples where this may be useful include back content migration projects, non-research articles from the editorial team (e.g. an Editorial) or possibly content that has been peer-reviewed and processed outside of the OJS system (not recommended as standard practice). The Quick Submit tool allows the Journal Manager to add a submission directly into the post-acceptance stages of the workflow, or even publish it immediately.

How to add Quick Submit articles

1. Click on ‘Tools' from the left-hand menu

   
   

   

   
   

2. Click the ‘QuickSubmit plugin’ option

   
   

   

   
   

3. Click ‘Add new submission’*

   
   

   

   
   

   Complete the submission information - including:

   1. Section
   2. Title
   3. Abstract
   4. Keywords

   5. Competing Interests

      Contributors (authors)

      1. Click ‘Add Contributor’. This opens a new overlay where you can fill in the author details. The required fields are Name, Email Address, Country, and role, which will always be Author rather than Translator. Press ‘Save’. Repeat per author

         If the galley files are already available then these can be uploaded via the ‘Add Galley’ button

   6. Fill in the galley label (usually with PDF), change the language from English if necessary, and then press ‘Save’.
   7. Select the correct Article Component type from the dropdown menu (e.g. ‘Manuscript’ for the main publication files)

   8. Upload the file and press ‘Continue’. ‘Review Details’, and press ‘Continue’ again. Then press ‘Complete’. The galley file will now be visible. Repeat for all Galley files

      Select whether you wish the new submission to be:

   9. Unpublished: this will place the new submission directly into the Copyediting stage of the editorial queue

      Published: this will publish the article as soon as the Quick Submit process is complete. If this is select then also:

      1. Select the Issue that the article will be published in
      2. Add the pagination metadata
      3. Confirm/edit the license and copyright information
4. Click ‘Save’ - the article will now either appear in the Copyediting stage OR will appear as a published article.

*creating a new submission will mean that it will appear in the editorial submission lists until it is published. If you decide you to not wish to continue with the quick submit process then scroll to the top of the page and ‘delete it’ button. This will ensure that unwanted submissions do not appear to editors